Guest Instructor Seminar

Deliver a distinctive training event while keeping responsibilities, economics, and participant expectations clear.

• ✓Instructor identity, credentials, references, and insurance
• ✓Topic, audience, prerequisites, and capacity
• ✓Flat fee, travel, deposit, cancellation, and payout terms
• ✓Price, refund policy, media rights, and host responsibilities

• ✓Instructor brief
• ✓Agreement checklist
• ✓Seminar registration copy
• ✓Promotion sequence
• ✓Travel and day-of run of show
• ✓Settlement and follow-up checklist

These are planning deliverables, not a promise that each finished asset is generated. Private-pilot activation creates one linked event plus the same ten generic, placeholder-filled drafts and tasks for every playbook.

1. 1
   T-60

   Contract the appearance

   • Verify the instructor.
   • Agree on scope, flat fee, travel, cancellation, and payout.
   • Confirm insurance and venue responsibilities.
2. 2
   T-45 to T-7

   Promote responsibly

   • Publish verified biography and topic.
   • Open registration under approved terms.
   • Review capacity and break-even assumptions.
3. 3
   Event day

   Host and document

   • Confirm arrival, curriculum, and safety.
   • Control check-in and waivers.
   • Record attendance and approved expenses.
4. 4
   T+1 to T+7

   Settle and follow up

   • Confirm contractual payout.
   • Handle refunds under published policy.
   • Send follow-up and reconcile actual results.

• ✓Registrations and attendance
• ✓Collected ticket revenue
• ✓Instructor fee and recorded expenses
• ✓Refunds, follow-up interest, and participant feedback

Keep forecasts, registrations, attendance, collected revenue, refunds, and expenses separate. Do not report a projected opportunity as money earned.

• ✓Verify credentials, references, insurance, and any child-safety requirements.
• ✓Use written terms for fee, travel, cancellation, payout, media, and liability.
• ✓Do not call a marketplace or automated payout workflow live before it is released.

A manual Instructor Exchange concierge request is available in the private pilot with a disclosed proposed commission. It is not an open marketplace, confirmed availability, a contract, a charge, or an instructor payout.