Parents’ Night Out
Run a structured evening for children with defined supervision, activities, pickup controls, and complete parent communication.
How this connects to Dojo Wizard
Use this guide now. Saving actions, lesson progress, and event drafts is available in early access; publishing, ad spend, and payments remain under staff control.
Lead time
30 days
Best for
Schools with appropriate staffing, child-safety policies, insurance, and facility capacity.
Goal
Create a valued family event and incremental revenue without compromising supervision or pickup safety.
Decisions the owner must make
- Age limits and capacity
- Staff ratios and screening requirements
- Food, allergy, medication, and emergency policy
- Authorized pickup and late-pickup process
Assets this guide tells your team to prepare
- Parent invitation
- Registration information checklist
- Packing and allergy reminder
- Activity run of show
- Check-in and pickup checklist
These are planning deliverables, not a promise that each finished asset is generated. Private-pilot activation creates one linked event plus the same ten generic, placeholder-filled drafts and tasks for every playbook.
Event timeline
- 1T-30
Approve operations
- Confirm insurance and child-safety policy.
- Set staffing ratio and capacity.
- Define food, emergency, and pickup procedures.
- 2T-21 to T-3
Register families
- Publish complete terms.
- Collect required participant information.
- Send preparation reminders.
- 3Event day
Control every handoff
- Verify check-in.
- Follow the staffed activity plan.
- Release children only through the approved pickup process.
- 4T+1
Close and review
- Confirm every participant was released.
- Document incidents.
- Send thanks and review the event economics.
Measure what actually happened
- Paid or confirmed registrations
- Attendance
- Collected revenue and expenses
- Incidents and parent feedback
Keep forecasts, registrations, attendance, collected revenue, refunds, and expenses separate. Do not report a projected opportunity as money earned.
Guardrails
- Follow applicable child-care, supervision, screening, food, and pickup requirements.
- Never exceed the approved ratio or capacity.
- Use a documented emergency plan.
Product boundary
The private-pilot workflow creates planning drafts only. It does not determine child-care law, insurance, staffing compliance, online payment, or external delivery.